Release Note 13.9

A new type of sheet in Excel format is now available on the platform. It allows schedule(s) and stocks related to an internal hotel to be imported. Loading this data through an Excel sheet helps greatly reduce the time needed to enter an internal hotel and thus to increase productivity.

This new grid is comprised of “room category” sheets that define both the schedule (prices, dates, length, etc.) and stocks for the same room. This type of sheet can be duplicated as many times as necessary within the same Excel file, for each room in the same hotel.

To upload a hotel grid, simply go to a hotel’s “schedule” section. The “menu” button to the right of the table will then allow you to “upload a new grid”. The following pop-up will then open :

Two options are available when uploading a grid :

• Load stocks :

This option, deactivated by default, takes into account the grid data related to stocks and replaces the previous data with data from the grid.

• Apply “STOP SALES”:

This option, also deactivated by default, takes into account the grid data related to “STOP SALES” and to close dates for all types of rates for the selected dates.

Once the grid has been selected, it is analysed and goes through a validation process. Two types of errors are possible at this step :

• Non-critical: certain lines in error will be ignored, but the grid can still be uploaded
• Critical: this type of error prevents the process from continuing, a grid correction is needed to continue.

If no error is detected, a corresponding message is displayed and the user simply clicks on the “Upload” button to effectively upload the grid in the administration tool.

It is possible to download the last grid applied to a hotel/schedule pair. For this, simply go to the “Hotel” tab, select the desired hotel and go to the hotel’s schedule(s). The “Download” button allows the user to retrieve the Excel file. The options selected, the time, and the user who uploaded this grid are also displayed.

Several changes have been made to the hotel stock interface :

• The “Maximum on request” column has been renamed “On request” and now includes two pieces of information: the initial quantity and the modified quantity. The initial quantity is equal to the value entered when the stock was created, and is not intended to be changed afterwards (it is possible to change it in the case where the initial value was entered incorrectly). The modified quantity is equal to the current quantity of authorised on request sales.

• In the “Quantity” column, we now display the number of on request stock available (noted “Avail rq” in the interface) in parentheses after the amount available.

It is now possible to modify the “quantity available” directly, as well as the “quantity on request available”for a stock if the user has the required rights (“HOTEL – Stocks – Modification of available quantities”). This also has the effect of modifying the “modified quantity” as well as the “modified quantity on request”.

The page for matching optional services with packages and hotels (Services > Product, services link > Hotel link) has been reworked. There are now two levels of association between services and packages: products, then availabilities.

• First, services are associated with packages, either by a list of product codes or by a set of criteria (destination, for example).

• Secondly, services are associated with availabilities. The services will only be associated if the length and departure city being reserved match the criteria configured.

Furthermore, the layout of the form blocks has been lightly reworked: the criteria concerning package availability have now been grouped at the bottom of the page.

The user search interface includes new search options :

• Search by company name
• Search by access rights

The search results table can now show more information. The following columns have been added :

• Company name
• Active (the user profile’s activation status)
• City
• State
• Telephone
• Network
• Agency code
• “B2B Access” rights (the user can or can’t access the B2B solution).

Displaying these columns and their order in the table can be configured. By default, the columns remain unchanged. To access a user profile more quickly, double click on a line in the table and the window for modifying the corresponding user will open directly.